Insurance dashboard
See the status of your fleet’s policies, premiums, coverage and claims on one screen.
- Total policies
- Valid policies
- About to expire and expired
- Suspended or cancelled
- Premium and coverage values
- Claims linked to each policy
Vehicle Insurance Management Software for Policies, Renewals and Claims
Manage insurance policies and claims in iCore ERP: insurers, coverage, premiums, claims, renewals, alerts and journal entries in one clear workflow connected to your vehicles and workshops.
Insurance companies
Register insurers and providers with their contact details and linked financial accounts.
- Insurers and providers
- Contact details
- Linked financial accounts
Policy types and insurance plans
Define policy types and insurance plans and link them to vehicles according to the coverage and your organisation’s requirements.
- Policy types
- Insurance plans
- Linked to vehicles by coverage
Policy details
Each policy holds its full details and its link to the vehicle, cost centre and accounts.
- Insured vehicle and policy number
- Insurer, policy type and plan
- Coverage: comprehensive, third-party or other
- Issue date and coverage start and end
- Premium, sum insured and deductible
- Tax and total
- Cost centre and accounting accounts
Expiry reminders
Set the number of reminder days for each policy so no vehicle runs without active cover.
- Reminder days per policy
- Follow policies about to expire
Renewals and policy lifecycle
Renew a policy with a clear link between the old and new policy and the old one’s status updated automatically, and manage every policy state with a full change log.
- Activate and renew
- Suspend and reactivate
- Cancel
- Full change history
Vehicle insurance claims
Create a claim linked to the policy, vehicle and accident, with all the details needed to follow it.
- Claim number, accident date and location
- Accident type and severity
- Driver, driving licence and liability share
- Police report number
- Handling body field, such as Najm or traffic police
- Estimated repair cost
- Claim amount and deductible
- Workshop and transfer, repair and pickup dates
Claim approval cycle
Claims move through clear stages from draft to closure, with the net amount calculated after the deductible.
- Draft, then submit for review
- Approve the accepted amount or reject
- Net after deductible
- Record receipt of payment
- Close
Linked to accidents and workshops
Create a claim from a recorded accident and import its details, then follow the vehicle to the workshop, through repair and back.
- Claim from a recorded accident
- Accident details imported
- Workshop, repair and pickup tracked
Accounting
Journal entries for premiums and claims are created with cost centres.
- Premium and policy expense entries
- Prepaid expense
- Claim receivable entry
- Collection of the approved amount
Insurance reports
Reports filtered by vehicle, insurer, status, period and coverage type, printed or exported to Excel and PDF.
- Valid, expiring and expired policies
- Vehicle claims
- Policies by insurer
- Premium, cost and coverage summary
- Statuses and renewals
Vehicle insurance: frequently asked questions
Does iCore remind me before a vehicle insurance policy expires?
Yes. You can set reminder days for each policy, and the dashboard shows policies about to expire and expired so no vehicle runs without active cover.
How are insurance claims managed in iCore?
A claim is linked to the policy, vehicle and accident and moves through draft, review and approval or rejection; the net amount after the deductible is calculated, receipt of payment is recorded and the claim is closed.
Can a claim be created from a recorded accident?
Yes. A claim can be created from a recorded accident with its details imported, and the vehicle’s transfer to the workshop, repair and pickup are followed.
Are insurance premiums posted to accounting?
Yes. iCore creates entries for the premium, policy expense and prepaid expense, plus the claim receivable and collection of the approved amount, with cost centres.
See iCore on your own workflow
Tell us about your company and we will walk you through iCore with your own data and processes.